New Mexico Chapter Bylaws
NEW MEXICO CHAPTER
U. S. NAVAL ACADEMY ALUMNI ASSOCIATION
MISSION and BY-LAWS
The mission of the Chapter shall be to serve and support the United States, the U.S. Naval Service, the U.S. Naval Academy, and the members by:
- Communicating the message of the Naval Academy to the area alumni;
- Identifying, informing, encouraging, assisting outstanding, qualified young men and women to attend the U.S. Naval Academy and subsequently pursue careers as officers in the Navy and Marine Corps;
- Initiating and supporting activities which will perpetuate the history, traditions, and memories of the U.S. Naval Academy, and bind alumni together in support of the highest ideals of leadership, citizenship, and government;
- Encouraging and facilitating friendships and associations, mentoring and advising relationships, and aid to the members.
ARTICLE I – NAME AND LOCATION
Section 1. The name of the organization, as recognized by the United States Naval Academy Alumni Association hereafter called the Alumni Association, shall be the New Mexico Chapter of the United States Naval Academy Alumni Association, hereafter called the Chapter.
Section 2. The Chapter shall be headquartered in Albuquerque and shall include the entire state of New Mexico.
ARTICLE II – MEMBERSHIP
Section 1. Regular Members – Any person residing in New Mexico, who has been sworn in as a Midshipman at the Naval Academy and whose service has not been terminated under other than honorable conditions is eligible for membership in this Chapter. He or she becomes a Regular Member of the Chapter, entitled to one vote and to hold office, upon payment of the annual dues as set by the Executive Committee. Dues are for the Calendar Year, should be paid by the end of January, and are not pro-rated.
Section 2. Associate Members – Persons who have demonstrated active support of the Naval Service, the Naval Academy, or the Alumni Association may be invited to join the Chapter as Associate Members with non-voting privileges. The number of Associate Members shall not exceed ten percent of the Regular Members. Annual dues will be assessed except for widows or widowers of deceased alumni.
Section 3. Any member may be suspended or expelled from membership in the Chapter for due cause by a vote of the Board of Directors, or may resign upon submission of his/her resignation in writing to the Secretary.
ARTICLE III – OFFICERS & EXECUTIVE COMMITTEE
Section 1. The officers of the Chapter shall be the President, Vice President (President Elect), Secretary, and Treasurer. The President, Vice President, Past President, Secretary, Treasurer, and three (3) Directors shall constitute the Executive Committee. The Officers and Directors are selected from the Chapter membership. The immediate Past President will normally serve as a Director.
Section 2. At a designated biennial meeting, the officers, except the President, shall be elected for terms of two (2) years each. At this meeting the Vice President shall assume the duties of President and shall appoint one replacement Director to serve two (2) years.
Section 3. If the office of the President shall become vacant, the Vice President (President Elect) shall succeed to the office. A special election shall be held within two months to elect a successor Vice President (President Elect). Vacancies in all other offices shall be filled by appointment by the President. Officers and Directors so appointed shall serve the remainder of that term (until the regular expiration of that position).
Section 4. A regular meeting of the Executive Committee shall be held at least annually at such time and place as the President may designate. The President shall give timely notice of all meetings of the Chapter and of the Executive Committee. A majority of the Committee shall constitute a quorum.
Section 5. The President, or in the President’s absence, the Vice President, shall preside at all meetings of the Chapter, and of the Executive Committee. If both of these officers are absent from such meetings, a temporary chairperson shall be chosen to preside from among the remaining Executive Committee members and by the Executive Committee.
Section 6. The Secretary shall cause a record to be maintained of all meetings of the Chapter and of the Executive Committee. The Secretary shall conduct the correspondence of the Chapter and keep a correct list of the name and last known (postal and/or email) address of every member.
Section 7. The Treasurer shall collect dues, maintain the financial records, and shall make all payments for the Chapter. The Treasurer shall prepare and present to the regular members for their review and audit a statement of all receipts, expenditures, and fund balances as of transition of officers or when requested by the Executive Committee.
Section 8. The Executive Committee shall direct the management of the Chapter and of all its property. It shall authorize the execution, on behalf of the Chapter, of such contracts as it may deem necessary, and the making of payments.
ARTICLE IV – REPRESENTATIVES & COMMITTEES
Section 1. The President at his/her discretion may appoint members as representatives of the Chapter in the community in which they live to assist in the dissemination of notices and information relative to the activities of the Chapter.
Section 2. The President may appoint such committees as are deemed necessary to conduct the business of the Chapter.
ARTICLE V – MEETINGS
Section 1. The Chapter will hold a minimum of one general membership meeting each year.
Section 2. The regular meetings of the Chapter shall normally be held when considered necessary or appropriate by the President.
Section 3. Meetings of the Chapter may be called at any time by the President, Vice President, the Executive Committee, or upon written request made to the Secretary by any ten (10) regular members of the Chapter.
Section 4. Officers shall be elected by majority vote of regular members present at the designated meeting. Those regular members knowing they will not be present may provide their vote in advance to the President.
Section 5. Guests may be invited to the meetings.
ARTICLE VI – AMENDMENT OF BY-LAWS
The Mission and By-laws of the Chapter may be amended by a two-thirds vote of the regular members present and voting at a meeting of the Chapter, designated for that purpose. A written or e-mail notice, to include a copy of said amendment(s), shall be forwarded to all members not less than thirty (30) days prior to such meeting.
These By-Laws were approved by the Regular Membership on 30 June 2006.